Automatic Reconciliation of AP Invoices
Accounts Payable Invoices
90% of logistics organisations manually reconcile AP Invoices - whether that's your finance team, a shared service centre or an external BPO service.
Some teams use vanilla OCR solutions to help lift some of the processing weight. However set up limitations can cause problems elsewhere - resulting in uncecessary manual intervention, back and forth between teams and tedious maintenance.
With Shipamax, invoice data is extracted, structured, and cleaned in real-time. Built in business logic and out of the box integrations automatically reconciles the data with your TMS or ERP.
Shipamax cuts the time spent on manual work by up 85%, meaning finance teams process invoices faster, avoid late payments and fines, and maintain strong supplier and customer relationships.
Fabricio Bley
Project Manager
“Shipamax is transforming how we work”
"Shipamax is transforming how we work at GKN, helping to automate what was previously a time-consuming manual process for our accounts team."
Teams that benefit from automating the reconciliation of AP Invoices
Finance
Operations
Shared Service Centre
Profitability & Scale
Scale efficiently with real time processing of every invoice
Reconcile invoices and credit notes faster with increased accuracy and free your team from manual admin work. Shipamax understands your incoming invoices, categorising, extracting and validating your data in real-time with high accuracy. Reconciled invoices are pushed directly into CargoWiseOne, with no disruption to your team's workflow.
Iterate & Improve
Unlock process improvements with detailed reporting
Shipamax's detailed reporting makes it easy to catch exceptions before they cause problems and identify underlying issues to reduce the amount of exceptions the team has to process. Day-to-day, your finance team can finally stop fire fighting when something goes wrong. As a team, you'll have the data at your fingertips to identify and drive new process improvements at scale.
Compliance & Control
Ensure global processes are followed, no matter your scale
As your team gets larger and more distributed, Shipamax provides a centralised view on accidental deviations from global operating procedures. Simple user interfaces and customised workflows make it easy for everyone to follow best practice.
Your accounts payable reconciliation workflow with Shipamax
Step 1
Send Documents
We receive your invoices via Shipamax auto forwardingStep 2
Extract data
Shipamax machine learning engine extracts details from your invoices with no templates requiredStep 3
Structure data
Shipamax structures key data and matches it to your database conventionsStep 4
Exception management
If there is an exception, Shipamax will flag this for you within the platform for correctionStep 5
Data entry
Shipamax sends data directly to your TMS or ERP system e.g. CargoWiseOneWhat document types do we support for AP invoice reconciliation?
We currently support the following document types for AP invoice reconciliation
Credit NotesInvoicesMulti-DocumentMulti-CurrencyMulti-LanguageJPEG File FormatPDF File Format